Site documentation
The documents a Romanian site keeps, by chapter, each with its basis and official links.
Permits and authorities
The paperwork for the town hall and ISC, at the start of the works, during them and at close-out.
Start
- F.13: start-of-works notice to the building-permit issuer (town hall)
- F.14: start-of-works notice to ISC/IJC
- Commencement order
- Proof of ISC fees (0.1% + 50% of 0.5%)
- Control programme by specialtySigned: beneficiary, designer, checker, contractor, site supervisor, RTE.
- Approval request for the hold-phase control programme (ISC form)
- Appointment decisions: RTE / site manager / site supervisor
- Investment identification board
- DTOE: technical documentation for organising execution (with the permit)
- Site-organisation permit / use of public landWhere applicable.
- Land-registry extract + cadastral plan (CATUC, ≤30 days)
- Prior notification / location endorsement (CATUC, small works)
During the works
Close-out
- F.15: completion notice to the town hall
- F.16: completion notice to ISC
- Annex 43: declaration of the real value of the works
- Final-value notification (from the town hall to ISC)
- Request for ISC fee certificate
- Request to appoint the ISC representative on the handover board
- Notice of start of the RTL board activity
- Energy performance certificate (buildings)
- Building-attestation certificate (cadastre / town hall)
- Refund request for ISC overpayments
- ISU fire-safety permit (after RTL)
- Entry in the National Constructions Register (CATUC, after handover)
Quality
The plans, procedures and records that organise quality control, with materials and the laboratory.
Plans
Procedures and method statements
System records
Materials and laboratory
- Declarations of performance, certificates and approvals
- Test reports
- Material data sheets + equipment warranty certificates
- Calibration certificates for measuring tools
- WPS / WPQR / welder approvals
- Product / sample / shop-drawing approval before installationSubmittal, on public works and on jobs run under ISO.
Site records
The site's minutes: site opening, ground and structure, hold phases, hidden works, tests and defects.
Ground and structure
Hold phases
Tests
Defects
Registers
The site's registers: those the technical book requires, those the contract asks for and the usual ones.
Technical book (mandatory)
Contractual (HG 1/2018, FIDIC)
- Daily site journalNot the technical-book events journal.
- Register of administrative orders
- Communications / RFI register
Technical book
The building's file A-D: design, execution, handover and operation.
File A-D
- Summary data sheet (Annex 6 template)
- Document index / master list
- Per-file inventory (section A/B/C/D + no.)
- Section A: Design
- Section B: Execution
- Section C: Handover
- Section D: Operation, maintenance, monitoring and post-use
- Operation and maintenance instructions (Sec. D)
- Special-monitoring design + annual/final report
- Expert appraisals / checks after execution faults
- As-built / final survey
H&S
Health and safety plans, training and permits, under HG 300/2006 and HG 1425/2006.
Coordination and plans
- Health and safety plan (H&S plan, coordinator)
- Contractor / subcontractor H&S plan
- Decision appointing the H&S coordinator
- Prior declaration to ITM (Annex 3 of HG 300)If >30 days and >20 workers, or >500 man-days.
- Coordination register (art. 36-40)Not the company H&S register.
- Coordination-register handover (from design to execution)
- File for subsequent interventions (DIU)
- DIU handover (from execution to the beneficiary)
Training and events
Environment
Construction waste and permits, where the project has them.
Networks and commissioning
For water utilities: the operator's endorsements, the network's execution and its handover to the operator, up to commissioning.
Operator endorsements
Network execution
- Existing-network / valve-chamber / connection handover
- Water-pipe leak-tightness record
- Pressure-test record (operator form)
- Sewer-pipe / manhole leak-tightness record
- Drinking-water flushing and disinfection record
- Physico-chemical test reports + residual chlorine
- Metrological check report + quality/warranty certificate for the meter
- Connection assembly drawing / chamber detail / data sheet
Handover to the operator
- Technical-handover record (operator form, not RTL)
- Transfer protocol into the operator / public estate
- AS-BUILT DWG Stereo 70 + coordinate inventory
- Supply request + contract (after technical handover)
- ANAR water-management endorsement + ANAR permit
- DSP permit / endorsement (drinking water)
- Water safety planThe operator's duty, not the contractor's.
- Wastewater-takeover agreement / discharge permit
Handover
Handover of the works under HG 343/2017 and, on public investment, under Law 141/2026.
General regime (HG 343/2017)
- Partial / physical-stage handover (Annex 1)
- Handover at completion of works (Annex 2)
- RTL suspension (Annex 3)
- Final handover (Annex 4)
- Final-handover suspension (Annex 5)
- Construction handover on change of owner
- Beneficiary / operator training record (O&M)Not the H&S training records (Annexes 11 and 12).
- Defect / outstanding-works list before handover
Public investment: Law 141/2026
- RTL for essential / auxiliary works (MDLPA Order 930/2026)Does not replace Annex 2 for private works.
Contract
Contract administration on public works, FIDIC or HG 1/2018.
Administration
- Administrative order (OA) + Commencement OA + Variation OA
- Execution programme (clause 17)
- Contractual site journal (clause 39)Not the events journal.
- Payment certificates (IPC) + final payment certificate
- Works statements and measurements
- Claim notice + Supervisor's decision
- Tests on completion + results certificate
- Performance guarantee
- Defect / outstanding-works (snag) list
- Physical-financial master schedule (HG 907 F6)
- DNSH declaration (PNRR)